HomeCoronavirus Disease 2019 (COVID-19)
HPCON Status:
HPCON B

People have been infected by the COVID-19 virus in multiple locations in the NCR, including some who may not be sure how or where they became infected. Community spread is increasing, and a cluster of cases, or a trending increase, has been detected.

The Pentagon Reservation and DoD offices and facilities in the NCR remain open and operational, but with restricted access and enhanced health protection measures being taken beyond the health protection measures begun under HPCON 0, HPCON A, and HPCON B, which continue.

Armed Forces Retirement Homes (Washington, D.C., and Gulfport, Mississippi) are at HPCON D. Employees and family members should contact AFRH directly or go to their web site for guidance and instructions.

Information and guidance provided here will be updated as the situation changes and new information becomes available. Please check back frequently.
Facility Access Status

The Pentagon Visitor Entrance (next to the Pentagon Metro) is open for approved official visitor access Monday - Friday, 6:00 a.m. - 2:00 p.m. All approved official visitors should go to the Pentagon Visitor Entrance for screening and processing, prior to accessing the building. After-hours and on weekends, approved official visitors will continue to use Corridor 2.

Effective 22 April 2020, the Pentagon Force Protection Agency will conduct body temperature screenings at the Pentagon Visitor Entrance. They are using Enhanced Body Temperature screening equipment for all individuals entering the Pentagon Visitor Entrance. The device uses infrared technology to measure temperature at a distance of 6-8 Feet, using a forward looking infrared camera.

After an individual enters the building, they may be asked to pause for a few seconds to take a reading. Each individual will be required to take off hats, face coverings and/or glasses.

If an individual has an elevated temperature reading of 100°F (37.8°C) or higher, they will be asked to step aside for a secondary temperature screening with a non-contact forehead thermometer. If the secondary screening confirms an elevated temperature, the individual will be referred to their primary health care manager and asked to leave the Pentagon.

As a reminder:
Official visit requests should be minimized and are being reviewed for compliance in accordance with current HPCON Charlie requirements. If the request does not clearly comply with current restrictions, it will be rejected.
  • Under HPCON C, all official visits from our international partners must be rescheduled or conducted remotely.
  • Only official visits by U.S. persons are allowed.
  • Escort limitations remain at 3 visitors per escort.
  • Pentagon Tours continue to be suspended.

All persons will be required to wear a cloth face covering to enter the Pentagon. Upon entering the building, the Pentagon Police will require you to remove or raise your mask for identification. For more details on wearing the face mask in the building, go to the Chief Management Officer's Memo, Requirement to Wear Cloth Face Coverings on the Pentagon Reservation to Prevent the Spread of COVID-19.

Pentagon entrance hours are:
Pedestrian Access:
  • Corridor 2 Entrance (open 24/7) (Visitors are processed at Corridor 2 after hours and on weekends.)
  • Mall Entrance (open 24/7)
  • Pedestrian Entrance at the Metro (open 05:00 am - 8:00 pm, Monday - Friday)
  • Corridor 8 Entrance (open 5:00 am - 8:00 pm, Monday - Friday)
  • River Entrance (open 5:00 am - 8:00 pm, Monday - Friday)
  • Corridor 5 pedestrian entrance (open 5:00 am - 8:00 pm, Monday - Friday)
  • Pentagon Visitor Entrance ( open 6:00 am - 2:00 pm, Monday - Friday)
  • Pentagon Library & Conference Center - remains closed
  • Pentagon Athletic Center - remains closed
  • Corridor 9 pedestrian bridge pedestrian booth (Connector Lot) - remains closed
Vehicle Access:
  • River Vehicle Access Point (open 24/7
  • North Rotary & Fern Vehicle Access Point (open 24/7)
  • Mall Vehicle access (open 5:00 am - 8:00 pm, Monday - Friday)
  • Corridor 5 vehicle access (open 5:00 am - 8:00 pm, Monday - Friday)
  • A&E Drive Vehicle Access Point (open 24/7)
  • Boundary Channel Drive Vehicle Access Point (open 24/7)
  • Heating & Refrigeration Plant Vehicle Access Point (open 24/7)
  • North Village Vehicle Access Point (open 6:00 am - 2:00 pm, Monday - Friday)
  • Remote Delivery Facility (open 6:00 am - 2:00 pm, Monday - Friday)
Pentagon Parking:
  • Temporary Parking Clearances are available during Phase 1.
  • Pentagon Parking Office hours of operations, 7:00 am - 4:30 pm daily.
  • Mark Center Parking Office: 7:00 am - 4:30 pm (Tue/Thu) (This office supports Suffolk Bldg.)
  • If individuals do not have a temporary parking clearance, download the COVID-19 temporary clearance form
  • For questions contact the Parking Office at (703) 697-6251.
Mark Center:

All pedestrian access points, vehicle access point, and North Garage entrance are open and operating on current scheduled hours.

Pass Offices:

The Pentagon Pass Office hours are:
  Monday, Tuesday, Thursday & Friday: 8:00 a.m.-1:30 p.m.
  Wednesday: 8:30 a.m.- 1:30 p.m.

The Mark Center Pass Office hours are:
  Monday-Friday: 7:00 a.m.- 2:00 p.m.

CAC Renewal:
Please check the expiration date of your CAC. If you are a current CAC holder and your CAC is due to expire within the next 30 days, make an appointment online to get it renewed now.

To schedule an appointment, go to Rapids Appointment Scheduler.

  • Select "Make an Appointment"
  • Type in "Pentagon" in the Building or Site Name box; click enter
  • Select "Pentagon Pass Office"
  • Select a date and time for your appointment

Pentagon and/or Mark Center Building Access- If you require access to the Pentagon or the Mark Center, please remember to bring a signed DD2249 form to your scheduled appointment. This form is required to access the building with your CAC. If you are a contractor or other holder of a PFAC card, contact your COR or sponsor.

The Pentagon pass office requests your support in the response to COVID-19. First, your building access will NOT be terminated if your CAC or PFAC is still valid (unexpired). No action is required from the CAC/PFAC holder. Second, if you need to come to the pass office to renew your CAC, please plan ahead and make an appointment using Rapids Appointment Scheduler. If you have an immediate need, the pass office will accept a very limited number of walk up customers each day. Walk up service is tightly regulated and customers who cannot be accommodated within limits dictated by social distancing requirements will be asked to leave. You will NOT be allowed to wait in the pass office or adjacent areas when the walk up queue is full.

 

For personnel assigned to the Pentagon and associated facilities in the National Capital Region, including the Mark Center, Defense Health Headquarters, U.S. Court of Appeals for the Armed Forces, and DoD leased facilities the following pertains:

Self-Isolate:
  • If you have had contact with someone who is in 14-day isolation or you think you have symptoms of COVID-19, stay home, call your health care provider and notify your supervisor. Do not enter a Pentagon Facility.
  • Any individual who has traveled internationally and is within 14 days of their arrival date into the United States, may NOT enter the Pentagon Facilities.
International Visitors:
  • All official visits from our international partners must be rescheduled or conducted remotely. Contact your sponsor for more information.
  • An exception for official visits by international partners must be approved by the Secretary of Defense, the Deputy Secretary of Defense, the DoD Chief Management Officer, the Director of the Joint Staff, or a Service Secretary.
U.S. Person Visitors:
  • Official visits by U.S. persons are allowed.
Visit requirements:
  • All official visits MUST be registered at least 24 hours in advance through the PFPA Visitor Management System. Staff are strongly encouraged to register visitors as early as possible.
  • Visitor sponsors may not escort more than three (3) visitors into Pentagon Facilities.
  • Pentagon visitors must enter through the Pentagon Visitor Entrance M-F 6:00 - 2:00 p.m. and Corridor 2 Entrance after-hours and on weekends.
Additional Information:
  • All unofficial visits (e.g., personal guests, ceremonies, etc.) are suspended.
  • All Pentagon Tours are suspended.
  • The Pentagon Athletic Center in the Pentagon and its satellite gyms in the Mark Center and Taylor Building are closed until further notice.
DiLorenzo TRICARE Health Clinic (DTHC): Open with restrictions
Out of an abundance of caution and to protect our forces and their families while safeguarding our healthcare mission capabilities, DTHC has instituted additional safety measures. DTHC is now screening all patients at the clinic entrance. Patients who: 1) HAVE the following symptoms: fever, cough, shortness of breath; 2) HAVE traveled to, from, or through a country under a Level 2 or 3 Travel Health Notice within the last 14 days (see https://wwwnc.cdc.gov/travel/notices); or 3) HAVE been exposed to a person who has tested positive for COVID-19 within the past 14 days, will be evaluated and treated according to current CDC recommendations. These controlled access measures will allow DTHC to safely screen for COVID-19 while minimizing the risk to others.
Temporary Parking Clearance for COVID-19

On March 18, 2020, Washington Metro Area Transit Authority (WMATA) and other regional transportation providers decreased service to Pentagon and Mark Center/Suffolk Building. This reduced service limits the transportation options to these facilities for DoD personnel.

To assist DoD Personnel (military, civilian, and contractors) with Social Distancing and ensure ability to report to duty during the COVID-19 Pandemic, the WHS Parking Management Office is providing temporary parking clearances through Agency Component Parking Representatives. Individuals who request a temporary parking clearance will be able to park in designated parking areas located at their assigned duty location (Pentagon, Mark Center, and Suffolk Building).

Effective immediately and for the duration of the COVID-19 Pandemic, the WHS Parking Management Office will provide temporary parking clearances for DoD personnel with a current Common Access Card (CAC) or Pentagon Facilities Access Card (PFAC). The COVID-19 Temporary Parking Clearance Form can be submitted to the appropriate Component Parking Representative or through the WHS Parking Management Office.

Temporary parking clearances will be applicable at the following areas:
  • Pentagon North Parking (North-C general parking, except Lane 44)
  • Mark Center: North Parking Garage (white striped general parking spaces only - non-reserved parking spaces)
  • Suffolk Building: White striped general parking spaces only

This effort is a temporary parking clearance and will not impact Mass Transit Benefit Program (MTBP) enrollment.

Questions are to be directed to Agency Component Parking Representatives (enclosed) or the WHS Parking Management Office at Pentagon: whs.pentagon.fsd.mbx.parking-program@mail.mil or by phone at 703-697-6251, Mark Center/Suffolk Building: whs.mc-alex.fsd.mbx.parking-program@mail.mil or by phone at 571-372-7100.

Travel Guidance Travel within Maryland, Virginia, and Washington DC:

As of 30 March 2020, Maryland, Virginia, and Washington DC, have instituted stay at home orders for residents. Both state orders allow for government and federal workers to travel to and from work, if directed or required. For government and civilians who are continuing to work, it is recommended to print a copy of the Attorney General memo and keep a copy in your vehicle and/or wallet or purse. For contract staff, recommend printing the memo on the Defense Industrial Base - Essential Critical Infrastructure Workforce.

For DoD personnel in Virginia, Maryland, and Washington DC required to be at work during the states' stay-at-home orders, please print up the travel memo documents below to carry with you when traveling to and from work.

Local Transportation Advisory

DoD Shuttles Operating Status Update - As of June 9, 2020:

**Please follow DoD Shuttle modified boarding procedures to include wearing face coverings and follow social distancing/seating guidelines on DoD Shuttles and mass transit hubs at DoD facilities**

** The Welcome Back to the Pentagon Reservation Transportation Plan provides information to help you plan your commute and travel needs and alleviate concerns and unknowns as we begin to return to the Pentagon Reservation. This information is subject of change. While we will make updates as information becomes available, please check the websites of your transportation providers for the most current updates.**

 

DoD Shuttle Route 1: Pentagon - Naval Support Facility (NSF) - Suffolk Building
Beginning Monday, June 15, 2020, DoD Shuttle Route 1 will return to reduced hourly service.

DoD Shuttle Route 2: Pentagon - State Department - OPM - Executive Offices
Service suspended until further notice.

DoD Shuttle Route 3: Pentagon - Crystal City
Service suspended until further notice.

DoD Shuttle Route 6: Pentagon - Arlington Hall (National Guard Bureau)
Operating regular schedule.

DoD Shuttle Route 7: Pentagon - GAO/Capitol Hill
Service suspended until further notice.

DoD Shuttle Route 8: Pentagon - Washington Navy Yard
Beginning Monday, June 15, 2020, DoD Shuttle Route 8 will return to reduced hourly service.

DoD Shuttle Route 9: Pentagon - Joint Base Myer-Henderson Hall (JBM-HH)
Service suspended until further notice.

DoD Shuttle Route 11: Pentagon - Joint Base Anacostia-Bolling
Beginning Monday, June 15, 2020, DoD Shuttle Route 11 will return to reduced hourly service.

DoD Shuttle Route 14: Pentagon - Rosslyn
Service suspended until further notice.

DHHQ Meeting Shuttle: Pentagon - DHHQ
Resume Limited Service beginning May 26, 2020
First bus departs Pentagon at 8:00am. Last bus ends at DHHQ at 3:30pm
Frequency: Every 60 minutes

DHHQ Commuter Shuttle: Pentagon - DHHQ
Resume Limited Service beginning May 26, 2020
AM Shuttle: First bus departs Pentagon at 6am. Last bus ends at Gatehouse Road at 7:50am
PM Shuttle: First departs Gatehouse Road at 4:00pm. Last bus ends at DHHQ at 7:05pm (Drop-off only)
Frequency: Every 15-20 minutes

Pentagon Circulator: Pentagon Transit Center Bus Stop
Effective Monday, June 22, 2020: Pickup and drop-off at the Pentagon Transit Center (PTC) will be relocated from U4 back to U8. Operating regular schedule.

Suffolk Express: Pentagon - Suffolk Building
Service reduced; Operating every 60 minutes.

WMATA/DoD Shuttle (Route 7M): Mark Center - Pentagon
Service reduced; Operating every 30 minutes.

Effective Monday, June 22, 2020: Operating every 15 minutes. Rear door boarding only. (timetable)

DASH/DoD Shuttle (Route AT2X): King Street - Mark Center
Service resumes on Monday, June 29. Operating every 15 minutes during peak hours (6:00am - 9:00am and 3:00pm - 6:00pm)
During non-peak times (9:00am to 3:00pm), customers should continue to use AT2 with every 30 minutes frequency.
Use AT2 (local bus) operating every 30 minutes. Rear door boarding only and face covering required

Mark Center Shuttle: Franconia/Springfield - Mark Center

Will resume regular service effective Thursday, June 25, 2020.

Please see the attached schedule for detailed departure and arrival times.

The Franconia/Shuttle - Mark Center shuttle has 3 stop locations for pick-up and drop-off:

  • Franconia/Springfield Metrorail Station - Taxi terminal inside the garage
  • Springfield Town Center - Shared bus stop with Fairfax Connector 332, 334 and 401, located on the westbound side of Spring Mall Drive near Junction Boulevard
  • Mark Center Station - Bus Bay 5

Please note that the Springfield Town Center stop is within walking distance to the Park and Ride facility (6717 Frontier Drive, Springfield) where free commuter parking is available on levels 2, 4 and 6 in the Frontier Garage. Please visit https://www.fairfaxcounty.gov/connector/riders/springfield-mall for details.

 

Public Transit Operating Status Update - As of June 12, 2020:

WMATA's Platform Improvement Project station closures began on Saturday, May 23, 2020 on four stations (East Falls Church, West Falls Church, Dunn Loring, Vienna) along the Orange Line, as well as all stations (McLean, Tysons, Greensboro, Spring Hill, Wiehle-Reston East) on the Silver Line. Customers commuting to the Pentagon along the closed Orange and Silver lines in Virginia should continue going to their Metrorail station and take the shuttles to Ballston to continue their journey. For Metrorail station parking changes and connecting shuttles at impacted stations, please visit https://www.wmata.com/platforms.

WMATA Yellow/Green lines rolling 24/7 Track Work began on Sunday, June 7th through Mid-July. WMATA Yellow and Green line customers should allow time for additional travel during this time as WMATA performs around-the-clock track work along segments of these lines, including 7-21 day closures of selected stations. The track work consists of a 3-week closure of the Yellow Line bridge over the Potomac River. During this time, customers will need to use Blue Line trains for travel between DC and Virginia. Yellow Line trains will operate in Virginia only, between Huntington and Reagan National Airport. Customers in DC and Maryland should use the Green Line instead.

Pentagon customers should allow for extra travel time and take the Blue Line at L'Enfant Plaza to continue their commute to/from the Pentagon. For details, please visit https://www.wmata.com/service/status/details/summer-trackwork-2020.cfm.

Commuter Connections Guaranteed Ride Home (GRH) program is currently in operation during the Coronavirus pandemic. There are no change in eligibility requirements and additional safety measures are provided on the GRH website at https://www.commuterconnections.org/guaranteed-ride-home/.

WMATA Metrorail:
Span of Service: 5am to 9pm (Weekdays); 8am to 9pm (Weekends)
Frequency: Every 15 minutes on Red line & every 20 minutes on all other lines
15 Metrorail Stations scheduled to re-open on Sunday, June 28 (https://www.wmata.com/about/news/Metro-to-reopen-15-stations-reallocate-bus-service.cfm)
Pentagon station remains open. (https://www.wmata.com/service/status/details/covid-operating-status.cfm)

WMATA Metrobus:
Span of Service: 5am to 11pm (Daily)
Frequency: Varies; enhanced Sunday services during weekdays (https://www.wmata.com/service/status/details/covid-operating-status.cfm)

ART: Enhanced Saturday Schedule (https://www.arlingtontransit.com)

DASH: Enhanced Saturday Schedule begins on May 24 (https://www.dashbus.com)

Fairfax Connector: Services to Pentagon suspended. Reduced schedule on local lines (https://www.fairfaxcounty.com/connector)

Loudoun County: Commuter services (including Pentagon) suspended. Reduced schedule on local lines (https://www.loudoun.gov/bus)

OmniRide: Service operating on a Friday schedule - MC-200 Montclair-Pentagon. Services suspended until further notice: L-200 Lake Ridge-Pentagon-Crystal City, D-200 Dale City-Pentagon-Rosslyn, 942 Stafford-Pentagon, 602 Manassas-Pentagon (https://www.omniride.com)

Effective Monday, June 22, 2020: PRTC/OmniRide Express routes (including services to the Pentagon and Mark Center) will operate at Friday service levels. Passengers on Express buses must pay fares with a SmarTrip card. See routes and schedules at https://omniride.com/service/schedules/ or contact Customer Service at 703-730-6664, for more information.

VRE: Reduced service - S schedule (https://www.vre.org)

WHS Transportation Management Program Office (TMPO) can be reached at 571-372-7124 or whs.pentagon.fsd.mbx.dod-shuttle-bus@mail.mil. Transportation status updates can be seen on Facebook or Twitter.

What Every DoD Civilian, Contractor or Military Member in the NCR should do under HPCON C
  • Effective 7 April 2020, all persons who enter the Pentagon Reservation will wear cloth face coverings on the Pentagon Reservation in open public spaces and in work spaces where it is difficult to maintain at least six feet social distance. This includes, but is not limited to, wearing cloth face coverings in open spaces such as mass transit hubs, lines to obtain products or services, parking lots, sidewalks, entrances and exits, hallways, elevators, escalators, bathrooms, concessions, and ATMs. Examples of workspaces where it is difficult to maintain at least six feet of social distance include, but are not limited to, watch stations that are close together, occupied cubicles where workers are less than six feet apart, and conference rooms. Personnel may remove cloth face coverings while working inside a private office, cubicle, or workspace where at least six feet of social distance is strictly maintained.
     
    Persons entering the Pentagon or Pentagon Reservation may be required to remove/raise their cloth face coverings at Pentagon Access Control Points to enable PFPA security personnel to verify facial recognition with CAC credential or Pentagon Facility Access Card (PFAC).
     
    For more information go to, Chief Management Officer's Memo, Requirement to Wear Cloth Face Coverings on the Pentagon Reservation to Prevent the Spread of COVID-19.
  • Continue following CDC guidance for hygiene, protecting yourself and limiting the spread of the virus.
  • Review the COVID-19 symptoms chart.
  • If you are sick, stay home.
  • If you feel you have COVID-19 symptoms, stay home, call your health care provider and notify your supervisor.
  • If you think you've been exposed to COVID-19 and develop a fever and respiratory illness, such as a cough or difficulty breathing, call your healthcare provider immediately and notify your supervisor, if feasible.
  • If you are already in the Pentagon and are symptomatic for COVID-19 or potentially exposed to the COVID-19 virus, email the COVID-19 Reporting Requirements for DoD Agencies in the NCR detailed on this website to pfpa.oem.covid19@mail.mil. Contact your supervisor as soon as possible.
  • If you are feeling ill, but not symptomatic for COVID-19 and not potentially exposed to the COVID-19 virus, notify your supervisor, go home, and contact your healthcare provider. If you are in distress, call 911.
  • If you have had contact with someone who is now in 14-day isolation, stay home, call your health care provider and notify your supervisor.
  • Practice social distancing both inside and outside the office.
  • Discuss teleworking options with your supervisor.
  • Provide your supervisor with any updates to your contact information.
  • If you normally commute by public transportation (Metro, VRE or MARC train, bus), check their sites for updated information on schedule impacts (links are in Additional Information below).
  • Do not bring friends or family members to the Pentagon.
  • Be prepared for reduced food and drink concessions; consider packing your meals, snacks and drinks.
  • Don’t congregate at group tables at mealtimes at work; consider taking your meals back to your desk.
  • Leave your gym bag at home. Do your physical training and exercising at home.
  • Call in to meetings whenever possible.
  • Don’t crowd when standing in line; keep at least 6 feet between people.
  • Review the CIO guidelines on working remotely and teleworking Dos and Don'ts in the Telework Guidance section.
  • When working on your government computer, MobiKEY or tablet, stay off ALL streaming sites (ESPN, music, YouTube, etc.).
  • Do NOT forward your office desk phone. Put an out-of-office message on that phone, and provide your government cell phone number in that voicemail message.
  • For information or to seek assistance from the DoD Employee Assistance Program call toll free number 1-866-580-9046 or visit the web site.
What DoD Agencies and Offices in the NCR should be doing under HPCON C
  • Follow case reporting requirements guidance.
  • Identify mission essential personnel who must report to duty.
  • Maximize the use of teleworking consistent with performing mission-critical functions and consider flexible work schedules or shift schedules (i.e., duty hours and days for scheduled work).
  • Consider allowing those at high-risk for health complications to telework or take leave.
  • Update your office contact rosters.
  • Cancel all non-essential in-person meetings. If in-person meetings are absolutely necessary, ensure there are no more than 6 people in a room.
  • Utilize social distancing for all essential meetings - use teleconferencing as much as possible.
  • For social distancing, it is recommended to have a minimum of six feet between individuals in any given situation.
  • Cancel official visits unless you have received a specific exception from the appropriate approval authority (Secretary of Defense, Deputy Secretary of Defense, DoD Chief Management Officer, Director of the Joint Staff, or Service Secretary).
  • Review updated DoD travel guidance from official DoD and U.S. Government sources regarding personnel, international and domestic travel, teleworking, contracting.
  • Ensure you have a plan in place for handling impacts of school closures on your organization.
  • Inform JSP, or your provider if not JSP, if your organization begins implementing teleworking.
  • Review your organization's pandemic continuity of operations plan.
  • Follow current DoD guidance for personnel leave and official travel plans.
  • Cancel large gatherings such as promotion ceremonies or retirements.

For understanding DoD Health Protection Condition levels go to: https://www.defense.gov/Explore/Inside-DOD/Blog/Article/2128863/hpcon-understanding-health-protection-condition-levels/

Military Personnel Guidance

Active duty military members, reservists and Guardsmen assigned within the National Capital Region should follow the direction and guidance of your local commander or officer in charge.

On April 16, 2020, Under Secretary of Defense for Personnel and Readiness Matthew Donovan signed a department-wide authorization for service members to accrue and retain an additional leave balance of up to 120 days.

Telework Guidance

Pentagon Reservation organizations are encouraged to maximize telework opportunities while still maintaining the capability to perform all mission-critical functions.

Cybersecurity:

As part of the Nation-wide social-distancing effort to help mitigate the spread of COVID-19, the Department of Defense is maximizing its use of telework for telework-ready employees. If you are potentially able to telework, then please ensure that you have completed all requisite telework training, and that your home workspace is ready.

Cybersecurity while teleworking is especially important and requires extra effort and vigilance. That is because some of the inherent security measures that we take for granted while working directly within a DoD network may not be fully articulated while working remotely at home. For this reason, DoD personnel need to be especially alert and attentive to cyber attacks, malware, phishing expeditions, network security protocols, encryptions requirements, et al, which may threaten Government information stored on telework devices and transmitted across external networks. Employees who telework from home need to keep Government property and information safe, secure, and separated from their personal property and information. Some helpful tips to keeping your home WI-FI, computers and mobile devices protected can be found in a "Protect Yourself" booklet published by the Pentagon Force Protection Agency. Click here to access this booklet.

Contracting Guidance

This section provides Contracting guidance on how to prepare and respond to the closure of a Government facility due to impacts of COVID-19 and/or a shutdown.

Customers are strongly encouraged to work with their designated Contracting Officer to review existing requirements to determine the following items:

1. (Mission essential): What is mission-essential and must be performed despite a closure?

2. (Remote): What is capable of being supported remotely?

The Contracting Officer will engage the contractor on support guidance in the event of a closure. NoteOnly the Contracting Officer, who serves as the Government’s authority can change the terms of a contract.

Below is a link to questions and answers that you may find helpful as you prepare. Please also review the guidance provided by OUSD(A&S). As always, please do not hesitate to reach out to your Contracting Officer or send questions to Ask AD.

COVID-19 Reporting Procedures for the Department of Defense (please note separate reporting requirement below for DoD Components on the Pentagon Reservation and Defense Agencies and DoD Field Activities Worldwide)

To report individuals who may be symptomatic for COVID-19, or potentially exposed to the COVID-19 virus, use DD Form 3112, "Personnel Accountability and Assessment Notification for Coronavirus Disease 2019 (COVID-19) Exposure" (Note: For best results, save this PDF and open it in Adobe Acrobat. Click the "Enable All Features" button.). The form should be used to report any military Service member, civilian employee, or contractor, and may be completed by either the affected individual or a person reporting about the affected individual (e.g., supervisor, agency representative, contracting officer representative, DoD sponsor).

The information collected on the form will be used to protect the health and safety of individuals working in, residing on, or assigned to DoD installations, facilities, field operations, and commands, and to protect the DoD mission.

All information about the affected individual collected on this Form will be maintained in accordance with the Privacy Act of 1974. The Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule definition of protected health information expressly excludes employment records held by a covered entity in its role as an employer. Consequently, HIPAA does not apply to health information collected from DoD employees through self-reporting for the purpose of safety/readiness and held by DoD as their employer.

The form is intended to be submitted to local installations to inform decisions made about the status of DoD facilities and spaces that the affected individual may have entered. The information may also be used to notify other individuals who may have made contact with the affected individual, or who have a need to know the information to perform an essential agency function.

Questions about use of the form should be directed to your commander or supervisor.

Reference: Force Health Protection (Supplement 8) - DoD Guidance for Protecting Personnel in Workplaces during the Response to the Coronavirus Disease 2019 Pandemic

COVID-19 Reporting Procedures for DoD Components on the Pentagon Reservation and Defense Agencies and DoD Field Activities Worldwide

For DoD employees who work in the Pentagon, Mark Center, DHHQ, or a DoD-leased office space in the National Capital Region and for Defense Agencies and DoD Field Activities worldwide, the DD Form 3112 (below) is to be completed and sent via encrypted e-mail to the Pentagon Office of Emergency Management at pfpa.oem.covid19@mail.mil.

DD Form 3112, "Personnel Accountability and Assessment Notification for Coronavirus Disease 2019 (COVID-19) Exposure(Note: For best results, save this PDF and open it in Adobe Acrobat. Click the "Enable All Features" button.)

Encryption Method: If you are unable to send an encrypted e-mail to the above e-mail address, please send the DD Form 3112 via DoD SAFE (https://safe.apps.mil/). Once in DoD SAFE, choose "Drop-Off" and also check the box next to "Encrypt every file" before sending the form. You will need to create a passphrase and provide that passphrase to the recipient in a separate email.

Questions about COVID-19 reporting procedures for the Pentagon Reservation, Defense Agencies, and DoD Field Activities?
Contact the Pentagon Operations Center at 703-697-1001.

Note: This number is NOT for reporting purposes. It is only for questions. Send the completed DD Form 3112 via encrypted e-mail to pfpa.oem.covid19@mail.mil.

Additional Information
Official DoD Guidance