DoD 1348.33-M; Manual for Military Decorations and Awards:
Individual Joint Awards
Preparation of Award Recommendations:
Award recommendations should be submitted 90 days prior to the desired presentation date and include the following elements:
DSSM, DMSM, JSCM, and JSAM for service members assigned to multilateral and bilateral organizations; and other offices within the Executive Branch, Executive Agencies and Departments, or independent establishments and Government corporations, is the Director for Administration and Management. The approval authority for the DDSM is the Secretary of Defense.
Approval authority for the JSAM for Service members assigned to either OSD, the DoD Field Activities, or the joint DoD activities for which a Principal Staff Assistant has been designated "Executive Agent for the Secretary of Defense," is delegated to the OSD Principal Staff Assistants.
Two (2) copies of the orders are given to the recipient of the award. Recipients are responsible for ensuring that a copy of the award is placed in their personnel records.
THROUGH: (if applicable)
SUBJECT: Recommendation for Award of the (as applicable)
Under the provisions of DoD 1348.33-M, the following Service member is recommended for award of the (as applicable):
Attached is a narrative description of (achievement performed or service rendered):
(Signature of Recommending Official)
Sergeant First Class John E. Doe, United States Army, distinguished himself by exceptionally meritorious service as Army Personnel Services Representative, and as Joint Military Personnel Technician, Military Personnel, Washington Headquarters, from July 1988 to August 1993. With a broad background of Army personnel experience, Sergeant Doe had an immediate positive impact on the personnel support provided to the Army personnel assigned to the staff of the Office of the Secretary of Defense, raising it to a previously unachieved level of efficiency. As he and his subordinate performed the duties of at least five personnel, he took upon himself the duties of First Sergeant, effectively performing duties normally far above those for someone of his grade. Not satisfied to be an outstanding noncommissioned officer and an expert in Army personnel matters, Sergeant Doe proceeded to apply himself to learning the personnel policies and procedures of the other military services, the joint manning policies, and the job functions of every other section in the Military Personnel.
This naturally led to his serving in innumerable valuable capacities, to include: providing primary training in office procedures and policies, and OSD peculiarities, and acting as mentor for all newly assigned Military Personnel staff, which has been significant; functioned as office NCOIC and Senior Enlisted Advisor as a permanent additional duty; performed the duties of the Deputy Director, Military Personnel in the absence of the Director or Deputy Director; and handled all hot projects, sensitive issues, and joint personnel taskers for the Director, Military Personnel. This last area deserves special note because it included such items as: being sent Temporary Duty to subordinate organizations outside the Military District of Washington to represent and assess the quality of personnel support being provided to and by them; establishing Standard Operating Procedures for the office overall, requiring his high level of joint expertise, and knowledge of every job with the division, and their interrelationships; providing overall manpower analysis of Military Assistant Positions for the Director of Administration and the Deputy Secretary of Defense requiring the ability to "see the big picture," understand the organization overall, and still pay strict attention to detail; serving as the single point of contact other than the Division Chief for coordination of SERB actions and assisting officers after notification had been made; serving as Action Officer to develop plans, which were coordinated with the Services to provide for evaluation of all officers assigned to the Secretary of Defense's Base Transition Office. The distinctive accomplishments of Sergeant Doe reflect great credit upon himself, the United States Army, and the Office of the Secretary of Defense.
JOHN E. DOE
Colonel John E. Doe, United States Air Force, distinguished himself by exceptional superior service as Special Assistant to the President, The White House, from January 1994 to December 1996. The outstanding professional skill, leadership, and ceaseless efforts of Colonel Doe resulted in major contributions to the effectiveness and success of various national critical programs. Applying extensive knowledge and substantial experience, he aggressively pursued and resolved countless political-military issues and led all efforts to reorganize and focus the staff for greater efficiency. He personally directed several key action groups that made sweeping changes, significantly impacting on the Command's mission and resulting in increased staff efficiencies and resource savings. The distinctive accomplishments of Colonel Doe reflect great credit upon himself, the United States Air Force, and the Department of Defense.
DDSM use exceptionally distinguished service
DSSM use exceptionally superior service
DMSM/JSCM/JSAM use exceptionally meritorious service (use exceptionally meritorious achievement for impact awards)
PCS/IMPACT AWARD: The distinctive accomplishments of Colonel Doe reflect great credit upon himself, the United States Air Force, and the Department of Defense (or Office of the Secretary of Defense). Note: Do not use the word "great" in the closing sentence for impact awards.
The distinctive accomplishments of Colonel Doe culminate a (long and) distinguished career in the service of his country and reflect great credit upon himself, the United States Air Force, and the Department of Defense (Office of the Secretary of Defense). Note: Use "long end" if member has 30 years or more of service.
The distinctive accomplishments of Major Doe while serving his country reflect great credit upon himself, the United States Air Force, and the Department of Defense (Office of the Secretary of Defense).
The distinctive accomplishments of Colonel Doe in the dedication of his service to his country reflect great credit upon himself, the United States Air Force, and the Department of Defense (Office of the Secretary of Defense).
WHS will no longer prepare citations for activities outside of the Immediate Offices of the Secretary and Deputy Secretary of Defense, and the Offices of the Principal Staff Assistants. Activities may prepare citations on bond paper, command letterhead, parchment paper or other suitable paper stock.
Preparation of JMUA Recommendations:
Sample JMUA Recommendation:
MEMORANDUM FOR DIRECTOR, MILITARY PERSONNEL, WHS
THROUGH: (if applicable)
SUBJECT: Recommendation for Award of the Joint Meritorious Unit Award
Under the provisions of DoD 1348.33-M, the following DoD Activity is recommended for award of the Joint Meritorious Unit Award:
No other unit award is pending for this DoD activity regarding this action, and no unit award has been made previously for achievement or service described herein.
(Signature of Recommending Official)
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