Alerts

PURCHASE CARD ALERTS IN EFFECT AT THIS TIME:
ALERT Number 86	Issued: March 15, 2012 Subject: Guidance for Certified Funding for Purchase Card Accounts in Access Online
ALERT Number 85	Issued: February 22, 2012 Subject: Commercial Subscriptions, Newspapers, and Subscriptions for Publications (formerly Purchase Card Alert 28)
ALERT Number 84	Issued: November 3, 2011 Subject: Inappropriate Spending Practices Related to Conferences
ALERT Number 83	Issued: October 27, 2011 Subject: Conference Related Activities and Expenses – DEPSECDEF Approval
ALERT Number 82	Issued: September 14, 2011 Subject: Identifying GSA Federal Supply Schedule/Virginia Institute for the Blind (VIB) purchases in Access Online
ALERT Number 81	Issued: April 28, 2011 Subject: New Agency/Organization Program Coordinator (A/OPC)
ALERT Number 80	Issued: April 21, 2011 Subject: Office of the Secretary of Defense/Washington Headquarters Service (OSD/WHS) Purchase Card Porgram Inspection of FY-10 Records
ALERT Number 79	Issued: April 14, 2011 Subject: Annual Review Summary Fiscal Year (FY) 2008 2009 Purchase Card Program Accounts
ALERT Number 78	Issued: January 26, 2011 Subject: Accounts Inactive for Six Months to be Automatically Deactivated in Access Online
ALERT Number 77	Issued: December 21, 2010 Subject: Electronic Invoice Processing through the US Bank Access Online System
ALERT Number 76	Issued: August 5, 2010 Subject: New Government Purchase Card Dedicted Mailbox
ALERT Number 75	Issued: August 5, 2010 Subject: Process for Annual Budget Allocation for Office of the Secretary of Defense (OSD) Operation and Maintenance (O&M) Central Services Funded Accounts.
ALERT Number 74	Issued: June 28, 2010 Subject: Purchase Card Online System (PCOLS), Phase 2
ALERT Number 73	Issued: June 7, 2010 Subject: New Agency/Organization Program Coordinator (A/OPC)
ALERT Number 72	Issued: April 29, 2010 Subject: Enhanced Procedures for Purchase Card Invoice Processing
ALERT Number 71	Issued: March 18, 2010 Subject: WHS FMD Procedures for Purchase Card Invoice Payment Processing and Cancellation of Purchase Card Alert #69 dated 12 February 2010
ALERT Number 70	Issued: March 10, 2010 Subject: Fraud Alert
ALERT Number 66	Issued: November 13, 2009 Subject: OSD/WHS Purchase Card Program Review of FY08 and FY09
ALERT Number 65	Issued: September 22, 2009 Subject: Products for H1N1 Prevention
ALERT Number 64	Issued: August 18, 2009 Subject: The Purchase Card Office is Moving
ALERT Number 63	Issued: July 23, 2009 Subject: New Agency/Organization Program Coordinator (A/OPC)
ALERT Number 62	Issued: July 17, 2009 Subject: Late Invoices are Causing Delinquent Payments
ALERT Number 61	Issued: July 8, 2009 Subject: Purchase Card Online System (PCOLS) Transition - Frequently Asked Questions and Answers
ALERT Number 60	Issued: June 19, 2009 Subject: Transition to Purchase Card Online System (PCOLS) - PHASE I- Hierarchy Update
ALERT Number 58	Issued: January 23, 2009 Subject: Prohibition on the Purchase of Gift Cards
ALERT Number 57	Issued: January 2, 2009 Subject: New Guidance for the Government Purchase Card (GPC)
ALERT Number 56	Issued: December 15, 2008 Subject: Final Implementation Phase from SmartPay (SP1) to SmartPay (SP2)
ALERT Number 55	Issued: December 10, 2008 Subject: New Provedures for Official Government Mailing Address Changes
ALERT Number 54	Issued: November 12, 2008 Subject: Purchase Card On-line System (PCOLS) Data Call
ALERT Number 53	Issued: November 7, 2008 Subject: Arrival of "SmartPay 2" (SP2) Purchase Card
ALERT Number 52	Issued: October 6, 2008 Subject: 2008 Purchase Card Ethics Training
ALERT Number 51	Issued: September 8, 2008 Subject: FY2007 Electronic Review of the OSD/WHS Purchase Card Program
ALERT Number 50	Issued: August 28, 2008 Subject: U.S. Bank Access Online Functionality Update August 2008
ALERT Number 49	Issued: August 26, 2008 Subject: Updated Email Address for SmartPay 2 Transition
ALERT Number 48	Issued: June 17, 2008 Subject: SmartPay 2 (SP2) Contract
ALERT Number 47	Issued: April 4, 2008 Subject: Suspension of IBM Corporation
ALERT Number 46	Issued: November 1, 2007 Subject: Revised Third Party Payment Policy
ALERT Number 45	Issued: October 23, 2007 Subject: Credit Orders in the US Bank Access Online System
ALERT Number 44	Issued: September 20, 2007 Subject: OSD/WHS Purchase Card Program Annual Review
ALERT Number 43	Issued: August 30, 2007 Subject: Government Purchase Card File Documentation Requirements
ALERT Number 41	Issued: May 25, 2007 Subject: Annual Review, Fiscal Year 2006 Purchase Card Program Accounts
ALERT Number 40	Issued: April 23, 2007 Subject: 2007 Purchase Card Ethics Training
ALERT Number 39	Issued: February 2, 2007, Subject: OSD/WHS Purchase Card Program Annual Review
ALERT Number 38	Issued: October 26, 2006 Subject: Administrative Instruction (AI) 105, OSD/WHS Purchase Card Program
ALERT Number 33	Issued: February 1, 2006, Subject: Transfer of Purchase Card Program Function
ALERT Number 31	Issued: December 8, 2005 Subject: Express Shipment of Small Packages for Official US Government Business
ALERT Number 28	Issued: August 24, 2005 Subject: Commercial Subscriptions, Newspapers, and Subscriptions for Publication
ALERT Number 1	Issued: November 12, 2002 Subject: Explanation of Purchase Card alerts.
CANCELLED PURCHASE CARD ALERTS: (Note, the Alerts are in this "Cancelled" category because their content has either been incorporated in the current version of AI 105 or the information contained in them is no longer applicable).
ALERT Number 69	Issued: February 12, 2010 Subject: WHS FMD Procedures for Purchase Card Funding and Invoice Payment Processing and Cancellation of Purchase Card Alerts #67 dated 12 January 2010 and Purchase Card Alert #68 dated 28 January 2010
ALERT Number 68	Issued: January 28, 2010 Subject: New Procedures for Certifying Invoices
ALERT Number 67	Issued: January 12, 2010 Subject: New Procedures for Certifying Invoices
ALERT Number 59	Issued: February 17, 2009 Subject: Change to Annual Budget Distribution for O&M Central Services Funded Accounts
ALERT Number 42	Issued July 10, 2007 Subject: Update to WHS Administrative Instruction (AI) 105, OSD/WHS Purchase Card Program, re Purchase of Senior Executive Service (SES) Flags
ALERT Number 37	Issued October 10, 2006 Subject: Micro-Purchase Threshold Increase
ALERT Number 36	Issued August 30, 2006 Subject: Elimination of Monthly Cardholder Paper Statement
ALERT Number 35	Issued March 2, 2006 Subject: Access Online Question and Answer (Q&A) Sessions
ALERT Number 34	Issued February 10, 2006 Subject: Access Online Critical Milestones
ALERT Number 32	Issued January 12, 2006 Subject: Access Online Is Here!!
ALERT Number 30	Issued November 24, 2005 Subject: Elimination of Paper Invoice/Statement
ALERT Number 29	Issued October 3, 2005 Subject: Upcoming Change to Purchase Card Statement Cycle Date
ALERT Number 27	Issued August 15, 2005 Subject: Customer Automation & Reporting Environment (C.A.R.E.) Training Manual Update (15 August 2005) and Frequently Asked Questions on the Web Page
ALERT Number 26	Issued June 29, 2005 Subject:: FY05 Purchase Card Ethics Training
ALERT Number 25	Issued May 11, 2005 Subject: Customer Automation & Reporting Environment (C.A.R.E) Questions
ALERT Number 24	Issued December 2, 2004 Subject: On-line Annual Refresher Training for FY-2004 Now Available
ALERT Number 23	Issued September 3, 2004 Subject: Notice of Change of Classroom Location - Annual Refresher Training
ALERT Number 22	Issued August 16, 2004 Subject: Annual Refresher Training for FY-2004
ALERT Number 21	Issued August 9, 2004 Subject: Office of the Secretary of Defense/Washington Headquarters Services (OSD/WHS) Purchase Card Program Standing Operating Procedures (SOP) dated 17 June 2004
ALERT Number 20	Issued June 17, 2004 Subject: New Purchase Card Program Team Member to manage US Bank Customer Automation and Reporting Environment (CARE) Roll Out
ALERT Number 19	Issued March 1, 2004 Subject: Survey of Annual Refresher Training Format
ALERT Number 18	Issued January 30, 2004 Subject: Security Alert - Fraudulent E-mails and Telephone Scams
ALERT Number 17	Issued January 8, 2004 Subject: Purchase Card Account Security and Government Contractor Employees
ALERT Number 16	Issued November 19, 2003 Subject: Purchasing Emergency Provisions with the Purchase Card
ALERT Number 15	Issued November 4, 2003 Subject: Notice of Probable Attempt to Compromise DoD Purchase Card Accounts Questionnaire
ALERT Number 14	Issued October 10, 2003 Subject: Management Controls
ALERT Number 13	Issued September 11, 2003 Subject: Updated Delegation of Authority (DOA) memos issued to all Approving Officials and Cardholders
ALERT Number 12	Issued August 6, 2003 Subject: OSD/WHS Purchase Card Program Annual Review
ALERT Number 11	Issued July 29, 2003 Subject: OSD/WHS Purchase Card Program Web Page
ALERT Number 10	Issued July 22, 2003 Subject: Approving Official/Cardholder Supervisory Relationship
ALERT Number 9	Issued July 18, 2003 Subject: MANDATORY TRAINING (for Approving Officials ONLY), Management Controls Training in August-September 2003
ALERT Number 8	Issued May 12, 2003 Subject: Rotating Vendors/Obtaining Competition.
ALERT Number 7	Issued May 5, 2003 Subject: Transfer of Purchase Program.
ALERT Number 6	Issued April 16, 2003 Subject: Blocking of Merchant Category Codes.
ALERT Number 5	Issued March 20, 2003 Subject: Purchase Card Accounts that are Deployed and in Direct Support of a Contingency Operation.
ALERT Number 4	Issued December 6, 2002 Subject: Mandatory online Purchase Card Tutorial.
ALERT Number 3	Issued November 26, 2002 Subject: Inspections Through US Bank Generated Reports.
ALERT Number 2	Issued November 22, 2002 Subject: Distribution of Approving Official Statements.
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